Remote access to Mac, anywhere
You could also use the free VirtualBox to host the Windows VM to run Access. You'd still need a copy of Windows and Office for Windows to load on the VM. But, as I noted before, there doesn't appear to be a way to create, edit, and search an Access database from a Mac. Windows is required. Publisher, Access, Visio, OneNote, FrontPage and Groove do not exist for the Mac. There are Mac programs that will let you do the same things, and in some cases, they can import your Microsoft files. Another option is to run 'Office for Windows' programs in Parallels/VMware the Mac. More info: Office for Mac and Microsoft Access for Windows.
Get Screens and work across multiple remote Macs.
While many countries are on a lockdown due to COVID-19, remote work is becoming a lifestyle. Remotely accessing a Mac is designed to be easy. Apple has spent a lot of time ensuring anyone can log in to their Macs — both desktop and laptop — from any other Mac device, anywhere. And, besides, there are a variety of third-party apps ready to help with that too.
Still, remotely managing their Mac sounds overly complicated to a lot of people. From how you connect to sharing files or screens to using your Apple device as a remote mouse, we want to demystify the process in the easy-to-follow guide below.
Best Remote Access Apps for Mac
There are times when you want to access your Mac remotely, and there are many different solutions to remote access your Mac. Best utilities in one pack, give it a go!
How to access your Mac from another location
There're two ways: you can allow remote login to your Mac from another computer, or allow others to access your computer using Remote Desktop (it's available from the App Store).
Allow remote login to your Mac from another computer
For devices using the same macOS, you can allow remote Mac login using a Secure Shell (SSH). This enables Mac remote desktop access using a Secure File Transfer Protocol (SFTP).
To set up Remote Login:
- Go to System Preferences > Sharing
- Select Remote Login.
- Choose which users you want to have remote access or the ability to control your Mac.
You can either select All Users, which means any other device on your network, or any Mac you own, can access and connect, or click the plus sign to pick the exact users.
When you want to remotely log in to your Mac from another device, you need to know your username (the name that appears when you login) and your computer's IP address. Write them down and keep them safe, as allowing access to your Mac does make it potentially less secure, especially over cellular or public Wi-Fi networks.
Accessing, controlling, or viewing information on your Mac can be done with a built-in Terminal or any other SSH app using your username and IP address.
Allow others to access your computer using Apple Remote Desktop
With macOS remote Mac access and control is even easier. To set up it:
- Go to Menu > System Preferences > Sharing
- Select Remote Management - it should appear as a checkbox.
- Now you can select who has remote desktop access. Either select, All Users, which means any other device on your network, or Mac you own, can access and connect, or click the Add button(+), which gives you the ability to select who can have remote access and/or control.
If you are using a VPN or VNC viewer and want to access your Mac remotely, you will need to setup a password first. It is also possible to use iOS devices, such as an iPhone and iPad, through Apple Remote Desktop, available from the App Store.
How to stay on the same page with Screens
Collaboration has become of utmost importance to today's workplaces. And with more and more people working remotely, being on the same screen (ahem, page) is a must.
Screens allows you to work remotely with any computer regardless of your location. Whether you are on a business trip or traveling, stay confident knowing you can access any file on your home computer at any time.
This robust screen sharing tool for Mac supports:
- Multiple displays
- Drag-and-drop file sharing
- Hiding your remote screen while accessing it
- Accessing other computers (e.g. colleague's) as a guest
- Alternative shortcuts (useful when connecting Mac to PC)
- Custom actions in case of disconnection
To start using Screens, get the app from Setapp and configure the following:
- Remote login and remote management (as per the guide above)
- Install Screens Connect helper app and create a Screens ID on every machine you'd like to connect to in the future
- Use your Screens ID in the Screens app and it will automatically determine which of your computers are available for connection
Remote desktop client for Mac
Control any computer remotely – a perfect way to access your Mac from anywhere without limitations.
Share files between devices
Today we have plenty of ways to send and share files. But ask someone to send something, and you are likely to get it through email. Due to the ubiquitousness of email, it's still the default method for file sharing, despite its obvious flaws and constraints.
Fortunately, there are much better ways:
Native macOS File Sharing
Few people know that their Mac has native file sharing functionality built in. To use this feature, activate it in the Sharing pane of System Preferences by checking File Sharing. If you only want to share specific folders, add them to the Shared Folders list. If you only want specific users to access the folder, add them to its Users list. Otherwise, everyone will be able to access it.
AirDrop
Although not the most reliable solution, AirDrop works fine for occasional sharing a file between Apple devices. In the Finder, choose Go and then AirDrop on both the sending and receiving Mac. As soon as you see the receiver's user icon, drag the desired file onto it to send.
Read more about how to use AirDrop
Dropshare
If you don't want to send files Mac-to-Mac directly but rather through a cloud storage, there is no easier way than Dropshare. The app works with numerous cloud providers, from Dropbox to Google Drive, and saves your files for sharing by simply dragging them onto its menu bar icon.
File Transfer Protocol (FTP)
The most technical but also the most robust way to share files from your mac is to use FTP, which you could do either through Terminal or an FTP Client, the latter being much more user friendly.
There are a few popular FTP clients one could choose from. The robust file managing app ForkLift covers most of the FTP functionality but takes it to the next level and could be a viable replacement for the Finder altogether with its quick search, instant previews, and file comparison.
DCommander is another full-featured file transfer app for Mac that combines speed and reliability, able to handle thousands of files, schedule backups, and even automate transfers.
At last, when it comes to sharing the same files on different devices, an app like ChronoSync Express becomes invaluable.
ChronoSync Express is powerful tool for sharing and transferring files from Mac to Mac, or any another Apple device. With a feature called Synchronizer Document, you can select which files need to be automatically synchronized and shared between devices, just like that:
- Create a new synchronizer document for each folder synchronization you'd like to perform
- Name the synchronization
- Change the Operation to Synchronize Bidirectional
- Select folders to sync on the left and right
- Test with a Trial Sync
Do you need to use a VPN (Virtual Private Network)?
Whether you are working on your Mac directly, logging into your Mac remotely, or sharing access with someone else, security should be on top of your mind.
Mac Installer Downloads
As a rule of thumb, you should always use a VPN when connected to a public Wi-Fi network, as someone could log in and see the information you send just as easily as you do.
And with remote access — even in the View Only mode — someone can see every file and document on your Mac, except those that are password protected. Unfortunately, if you leave passwords in a visible document, you expose yourself to immense risks.
A secure VPN client for Mac like Shimo is well worth using to stop unwanted eyes from lurking around, especially if you are sharing sensitive files, financial records or customer data.
However, for extra peace of mind and security, consider firing up your VPN automatically on all networks you are not 100% sure about to keep your emails, bank accounts and personal documents safe.
How To Download Apps On Mac
To share your Mac with someone else, download a remote Virtual Network Computing (VNC) app like Jump Desktop. With full remote access and Mac remote control, the other person — or yourself connecting to another Mac — can have the same level of control as the person using that device. Except for Admin level access, since it's password protected.
Starting with Jump Desktop is easy: either yourself (gaining access) or the person you are giving a remote view or control access to your Mac, needs to add details of the device and the password.
Secure your access with VPN
Get a VPN client for Mac to avoid privacy infringement while connecting remotely. It's secure and free to try.
Once permission is granted at the other end, remote Mac screen sharing or control (whereby you can use the iOS device as a remote mouse) becomes possible.
How to use your iOS device as a remote mouse
If your remote work starts on a patio hammock somewhere in east Asia, you should note that Apple iOS devices, such as an iPhone or iPad, can be used to control a Mac remotely, much like a mouse can control a desktop or laptop. Apps that make this possible work on VNC.
Remote Mouse is the easiest, most effective way to turn your iOS device into a wireless remote control for your Mac.
Although remote access through a local network would be most effective, since the closer you are to the device the quicker the connection, it's also possible from anywhere in the world, providing the network is secure and fast enough.
Download Mac Apps
Setting up and granting access to the iOS device is the same process as when someone wants to access using a Mac. Except you need to give them a password. And make sure it is different from your primary Mac or iOS (App Store) one.
So working together or checking on your devices can be done from anywhere in the world and there are lots of ways to do that, from sharing screens and files to having complete access to a system set up far away. Setapp equips you with all the apps needed to remotely access any device you need and elevate your work to the global level.
These might also interest you:
Setapp lives on Mac and iOS. Please come back from another device.
Meantime, prepare for all the awesome things you can do with Setapp.
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macOS 10.14 Mojave is the “most secure macOS up to date”, if you believe Apple advertising, of course. This macOS update introduces unprecedented restrictions on third-party apps that operate on your Mac. Long gone are times when an app could easily access your content, Mail, address books, and browser history. With global data leakages happening on a daily basis, no wonder that in 2018 Apple placed a kind of “an Iron Curtain” that seals up your most important data, namely, Full Disk Access permission.
What is full disk access in macOS Mojave?
Full Disk Access feature is much like a security check at an airport. When you grant “Full Disk Access” to an app it is added to the white-list of applications that are now marked as safe to work with your data. At the same time, all other applications will be greeted with “You Shall Not Pass.” The protected areas that require Full Disk Access permission are your Mail, Messages, Safari, Home, Time Machine.
According to Apple: “So if your app attempts to access any data that is part of one of the protected categories the system will automatically terminate it.” And by “terminate” Apple really means a forced crash.
What does Full Disk Access mean to you
If you haven’t upgraded to Mojave yet, you don’t have to worry. If you’re running Mojave, using some apps may get troublesome in case they haven’t been yet optimized for 10.14. So, just in case, be prepared for a number of app crashes on your Mac. What else you might expect is that many apps will start bombarding you with prompts to grant them the so-desirable “Full Disk Access.” Should you grant such access? We’ll try to answer that further below.
When should you grant Full disk access for an application?
First, if an app comes from a credible developer and you want it to properly do its job. Obviously, a daily scheduler or some other app from “Productivity” category would absolutely need access to your Calendar in order to simply function. On the other hand, if some Chess application is asking to access your Mail you should be concerned about its real intentions.
Normally, credible apps would politely explain why they want to access your disk and specify the limits for their activity. For example, apps from utilities category, like disk cleaners or disk backup software, are designed to analyze your disk contents to do their job properly, so giving them “Full Disk Access” makes sense. But even if you don’t, these apps will still retain much of their functionality, though be limited in certain actions. To sum it up, providing “Full Disk Access” is perfectly normal if you follow these 2 main conditions:
- An app comes from a trusted source
- The explanation for FDA is reasonable
If you doubt about the app’s declared intentions, you can contact the developers of the app — usually their response will be quick and to the point.
How to give Full Disk Access?
Full Disk Access is administered via System Preferences > Security & Privacy. Starting from macOS 10.14 Mojave it contains a special Full Disk Access section that like a folder. Easily enough, you can drag & drop your apps onto a pane right from the Applications folder. But prior to that, you should “unlock” this dialogue window.
How to see Full Disk Access utility:
- Click on Apple icon > System Preferences...
- Go to Security & Privacy
- Click on a Privacy Tab
- Click Full Disk Access section in the sidebar
Now click the “lock” icon and enter your system password to unlock the panel settings. Well done! Now you can drag & drop apps directly from your Applications so they have a Full Disk Access. You can also do it in bulk by adding many apps at once. Alternatively, you might click the “+” sign to add apps one by one.
Note: For more security of your accounts, you can click “Advanced…” in the same window and tick the checkbox that reads “Require an administrative password…”. This will prevent other users of your Mac from accessing the most important system parts and thus minimize the potential damage from such actions.
Note: For more security of your accounts, you can click “Advanced…” in the same window and tick the checkbox that reads “Require an administrative password…”. This will prevent other users of your Mac from accessing the most important system parts and thus minimize the potential damage from such actions.
What is Full Permissions and how to give them?
How is Full Disk Access different from standard permissions requests on macOS? Permissions are granted for individual actions, like accessing your Photos, whereas Full Disk Access gives unrestricted rights to do multiple operations on your Mac. System permissions come in 3 types.
Permission-protected areas are: contacts, microphone, webcam, Mail, remote desktop control, and calendars. Whenever an app wants to have access to your a, b, c... it will initiate a standard dialogue box (you’ve seen it million times) where you can click either “Ok” or “Don’t Allow”. In the second case, an app will crash if it attempts to access the restricted areas on your Mac. Once again, you should be ready for a flood of permission prompts when you upgrade to macOS 10.14 Mojave.
The new reality is that permissions is no longer a mere formality when dealing with apps on your computer. You should rather view permissions as a tool, which means you can grant and revoke permissions when necessary. For example, if an app is bothering you with notifications, you can easily take away it’s privileges in System Preferences/Privacy/. Starting from macOS Mojave this particular panel will become an often-visited place on your Mac.
The new reality is that permissions is no longer a mere formality when dealing with apps on your computer. You should rather view permissions as a tool, which means you can grant and revoke permissions when necessary. For example, if an app is bothering you with notifications, you can easily take away it’s privileges in System Preferences/Privacy/. Starting from macOS Mojave this particular panel will become an often-visited place on your Mac.
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Broken permissions?
The problem comes when some user permissions get lost or broken. One morning you may find that you no longer can open a file or access a certain folder on your Mac. Luckily, there is an easy way to fix it.
Apps For Mac
I usually fix disk permissions with a tool called CleanMyMac X which has a pretty strong reputation within Mac community.
To fix broken disk permissions:
- Download CleanMyMac from developer’s site (free download)
- Click Maintenance tab
- Check Repair disk permissions
If you perform the rest of maintenance tasks from the described section you may even see your Mac running faster and smoother.
Privacy Permissions not working on Mojave (Camera and Mic)
An often reported issue on macOS Mojave is camera and microphone permissions not working properly. While Apple’s own apps handle camera and mic perfectly well, many third-party apps (like Skype) end up becoming totally unusable due to missing permissions or “Full Disk Access denied”. In such cases, a dialogue box that requests permission is never displayed, for whatever reason. And if a program hasn’t requested a permission — you guessed right — there is no way to make it work. What can you do?
- Reinstall the app in question
- Add the app to Full Disk Access folder (see above)
- If nothing else helps, you may want to downgrade to macOS High Sierra
macOS Mojave privacy changes (and challenges)
Apple’s decision to harden security requirements on macOS Mojave is a long expected move. In the short term we’ll see a swarm of software conflicts linked with macOS permissions. As I mentioned earlier, many users have already reported their audio apps crashing while attempting to enable the microphone access. The same refers to apps that require using camera on your Mac. Still, in the long run, the stronger grip on security will is beneficial for all of us. And as to the flaws, they will hopefully be fixed in the next macOS updates.
To save yourself from the misfortune of constantly crashing software it is recommended that you update all your apps to the latest available versions. Good news, it no longer means hours of googling. You can use the tool I described above, CleanMyMac X, that has a quick built-in Updater module.
- Run CleanMyMac X (Download a free version here)
- Click Updater
- Mark apps you want to update
This will reduce the chances of your apps crashing on macOS Mojave.
Under today’s security standards users must explicitly authorize any app i.e “an opt-in” logic will become prevalent. Previously, malicious programs could simulate the supposed consent by using the so-called synthetic clicks — a term from a hacker universe. Now such practice becomes more and more difficult but it doesn’t mean “data leaks” will disappear anytime soon.
The described pre-authorization logic is nothing new for iOS users and has gradually become an industry standard. But who would complain about having stronger security on their Mac? Eventually, we’ll get there even if it means making a few redundant clicks everyday.
Under today’s security standards users must explicitly authorize any app i.e “an opt-in” logic will become prevalent. Previously, malicious programs could simulate the supposed consent by using the so-called synthetic clicks — a term from a hacker universe. Now such practice becomes more and more difficult but it doesn’t mean “data leaks” will disappear anytime soon.
The described pre-authorization logic is nothing new for iOS users and has gradually become an industry standard. But who would complain about having stronger security on their Mac? Eventually, we’ll get there even if it means making a few redundant clicks everyday.